BackgroundPlan International is an independent development and humanitarian organization that advances children's rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 20 2 7, where the country's purpose is in line with the global Plan International's Purpose "to advance children's rights and equality for girls". Our ambition is to enable at least 3 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.role PURPOSEDIMENSIONS OF THE ROLES/He will directly report to Logistics & Procurement ManagerS/He will have 1 subordinateAccountabilities Asset Management.Register new asset upload to share drive for all YPII assetsMaintain and record all YPII assets Tracking & monitoring all YPII assetsPrepare documents and schedule for annually physical check assetLeading the disposal asset process based on lifetime usage, project end or office closureCoordination with Fleet Manager for vehicle maintenance and disposalCoordination with L&PM, PSOM & PIAM for vehicle planningOffice Management.Ensure all office facilities are properly, neat & function Manage Office Supports (OB, Receptionist, Security & Engineering)Maintain communication with landlord, compound community)Maintain legal office documentsActive to update information related office arrangement (eg. office cleaning & maintenance, meeting room usage)Coordination with logistics officer in project/PIA offices for logistics mattersCreate PR for Operations DepartmentMaintain monthly billing/ invoices for CO officeVisitor arrangement coordination with Logistics Officer & hostArchiving/ Filing lease agreementWarehousing.Liaison with warehouse management for day-to-day operationsCoordination with HRP Logistics Officer for warehouse activitiesCompilation warehouse report & annually warehouse physically checkMonitoring & update warehouse rent & performance Coordination with procurement for incoming goodsManage stock movement and shipping to response areaLeading the process of disposal, replenish, packing & unpackingAudit annual checkUpdate NFI price list to Finance Department for depreciationOrganization Legal Documents & Filling.**Manage and update YPII legal document**: domicile letter (surat domisili), foundation deed (akta pendirian yayasan), foundation register sign (tanda daftar yayasan), foundation activity permit (izin kegiatan yayasan)Record and filing lease agreement, office building insurance, third party contract (general services, security guards, office equipment rental and maintenance)Others. To ensure all office facilities and environment work properly Maintain relationship with vendors (warehouse, transporter, building maintenance, etc) To ensure YPII asset record and well maintain coordination with Logistic Officer Actively coaching and monitoring Logistic Officer performanceSafeguarding Children and Young People (PSHEA)Ensure that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.Key relationshipsWorking contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact**Internal contact**:**Logistics & Procurement Manager**: Direct report (high)**Logistic Officer**: Supervise (high)**Finance Department**: Payment process (high)**Procurement Coordinator, Procurement Officer**: Coordination (high)**Project Staff**: Coordination (high)**Admin PSO & PIA Office**: Coordination (high)**Communication**: Coordination (high)IT: Coordination (high)**External contact**:**Vendors**: maintain relationship (high)**Partners**: contract management (medium)Technical expertise, skills and kn
