Procurement Associate, Jakarta - Career Growth Potential

We are on the lookout for a hardworking Procurement Associate, Jakarta to join our talented team at United Nations Development Programme in Jakarta.
Growing your career as a Full Time Procurement Associate, Jakarta is an unparalleled opportunity to develop productive skills.
If you are strong in problem-solving, people management and have the right personality for the job, then apply for the position of Procurement Associate, Jakarta at United Nations Development Programme today!

Office/Unit/Project Description
UNDP is at the service of Indonesia and its people. We are committed to support Indonesia's national priorities and the implementation of Government of Indonesia's Medium Term Development Plan ******** and other national and local development visions, strategies and plans. UNDP works to support Indonesia's fight against poverty, promote inclusive economic growth, reduce inequalities between groups and regions, and help achieve the 17 Sustainable Development Goals by 2030 across the country.
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Scope of Work
The Procurement Associate provides support for the execution of procurement processes for goods and/or services under the Country Office and other requesting units, implementing methodologies according to each requirement, complying with the Organization's Procurement Policies and Standards, focusing on the achievement of the following functions:
1.Ensure Implementation of operational strategies, focusing on achievement of the followingresults:
Full compliance of procurement activities with the UNDP rules, regulations, policies and strategies Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money Elaborate the contents of internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office management; 2.Support procurement processes for projects,focusing on achievement of the following results:
Provide guidance and inputs to the project teams and support the review, implementation and monitoring of the Procurement Plans for the Country Office including other UN Agencies; Organize, coordinate and execute calls for each procurement process according to the correspondent categories and strategies: terms of reference revision, invitations, advertisements, completion of forms and requests, facilitate bidder's conference, organize and facilitates the evaluation panels assignments, minutes preparation, prepare reports on procurement in Country Office, review of procurement cases and submission to the Procurement Committees when appropriate, communication with bidders, contract processing and management, implement or partake in joint procurement processes for the UN agencies in line with the UN reform; Prepare Purchase Orders implementing the internal control framework. Take timely corrective actions on purchase orders with budget verification errors and others. Support the projects in issues related to the delivery process of complex purchase orders, ensuring that all aspectsof the logistics chain are carried out successfully and in accordance with the contract and applicable customsregulations. Provide adviceto the projects on procurement policies and strategies, as well as on complex aspects such as storage, product distribution, consultancy development, etc.; Assist the projects in sharing any relevant TOR/RFP/RFQ/ITB that align with the developed procurement plan; Collaborate to strength the knowledge and capacities of Country Office through procurement trainings, synthesize lesson learned, and best practice in procurement to the requesting units/project on procurement issues; Support the Head of Procurement and the Operation Manager, in the follow-up and case solutions; Perform, within the framework of experience and technical skills, other activities assigned to support the management of the Procurement Unit. 3.   Supports resource mobilization focusing on achievement of the following results:
•    Structured documentation of all information and communication with donors related with procurement and relevant work plans.
•    Updating procurement intranet including contract, roster and supplier information.
4.   Supports knowledge building and knowledge sharing focusing on achievement of the following results
•    Organization of trainings for the operations/ projects staff within the unit.
•    Synthesis and documentation of lessons learned and best practices in project support management.
•    Contributions to knowledge networks and communities of practice.
5.   The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
•    Human rights and gender equality is prioritized as an ethical principle within all actions;
•    Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP";
•    Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
•    Differentiated needs of women and men are considered;
•    Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
•    Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Institutional Arrangement
Under the guidance and direct supervision of the Head of Procurement, the Procurement Associate ensures execution of effective, efficient, and transparent procurement services and processes in the UNDP Indonesia Country Office. The Procurement Associate may supervise and/or lead the procurement  assistant and other support staff of the CO Procurement Unit and promotes a client-focused, quality, and results-oriented approach in the Unit.
The Procurement Associate works in close collaboration with Operations, Programme, and project teams and other UN Agencies in the Country Office and with vendors to exchange information, resolve complex procurement-related issues, and ensure consistent procurement plan.
Competencies Expected Demonstration of Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
Cross-Functional & Technical Competencies Thematic Area Name Definition Business Management Customer Satisfaction/ Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
Provide inputs to the development of customer service strategy
Look for ways to add value beyond clients' immediate requests
Ability to anticipate client's upcoming needs and concerns
2030 Agenda: People Gender Gender Mainstreaming Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risks. Procurement Contract Management Knowledge of contract management concepts, principles and methods, and ability to apply thisto strategic and/orpractical situations. Procurement Sourcing Ability to find, evaluate and engage suppliers of goods and services
Procurement Procure-to pay Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations. Procurement Supplier / Relationship Management Knowledge of supplier management concepts, principles and methods, and ability to apply thisto strategic and/orpractical situations. Minimum Qualifications of the Successful NPSA Min. Education requirements
Secondary education is required  University Degree  (Bachelor's degree) in Economy, Business Administration, Industrial Engineering, Public Administration Social Sciences or other related areas, will be given due consideration, but it is not a requirement. Min. years of relevant work experience A minimum of 6 years (with Secondary Education) or 3 years (with bachelor's degree) of progressively responsible experience in public sector procurement or in development projects or procurement in similar size organization.  Required skills Proven skill and  experience in the preparation or organization, management and compendium of technical files, terms of reference, bases and evaluation tables is an asset. Skill, knowledge and experience in procedures for the procurement of goods and contracting of services; Intermediate and/or advanced knowledge in the use of computers and office software packages, especially MS Word, Excel, etc. Desired skills in addition to competencies covered in the Competencies section Experience or familiarity with the interpretation and application of public procurement policies, rules and regulations is desirable. Experience or familiarity with reporting systems, including experience using an ERP system (i.e. Oracle Cloud, SAP or PeopleSoft), is desirable. Specialized training in procurement is  advantage  Experience in engagement or   negotiation with high level personnel in governmental institutions, external agencies, etc. would be an asset Experience working with UN/UNDP procedures would be desirable. Required Language(s) Fluency in English, both oral and written Professional Certificates
Certificate in CIPS level 2 is highly desirable.
Benefits of working as a Procurement Associate, Jakarta in Jakarta:
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