Your Job:
As the Temp Office Administrator you will oversee and manage day-to-day office operations and facility to ensure reasonable cost and effective administrative services.
Basic Responsibilities:
-Oversee all aspects of general office and facility operations;
-Deliver day-to-day office services to Brooks Team employees including but not limited to business trips arrangements (business visas, air tickets, etc), mails/ correspondences, meetings to ensure these arrangements are proceeded timely and properly;
-Provide general support for Visitors such as Visa invitations, accommodations, local transportations, etc;
-Managing the office carpool, car bookings, driver’s performance and working with car rental vendor to improve car service quality;
-Keep stock and order office supplies to meet team’s requirements within approved budget;
-Carry out annual vendors’ evaluation to ensure all office services are in good quality and provide excellent service at reasonable cost, create a corporate vendor list for frequent services such as: hotels, air tickets, visas, car rental, stationeries;
-Assist on the organization of office events, team events, off-sites, etc to build the Office culture and Team engagement.
-Monitor costs and expenses and maintain a filing system to provide data for budget planning for office expenses;
-Collect, review services’ bills information, request for adjustment if that is necessary, make payment request, carry out required internal process appropriately, liaise with HQ Finance/Accounts team to ensure that all items are invoiced, paid on time;
-Support on document filing for work permits/ resident visas when necessary. Provide support as needed during the relocation of expatriate assignees to host country (home search, air tickets, transportation, shipment of belongings etc).
-Other tasks as assigned
Requirements
-College diploma or equivalent certificates.
-Minimum 1-2 years’ experience in general admin operations in a multinational working environment
-Fluent in both English speaking and writing.
-Realiable, dyamic and open minded.
-Strong organizational and planning skills in a fast-paced environment
-Excellent communication, strong but thoughtful, team player and detail oriented
-Proficient in PowerPoint, Excel, Word.
Reports to: Regional HR Manager, Asia
Department: Human Resources
Location: Indonesia
Position Classification: Full time
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, color, national origin, gender, gender identity, the presence of a sensory, physical or mental disability, medical condition, military status, marital status, pregnancy or child birth, sexual orientation, age, genetic information, status as a victim of domestic violence, sexual assault or stalking, political ideology, or any other non-merit based factors.
