**Position**: Kitchen Administrative Assistant (Full time #539105)**Property / Office**: Mandarin Oriental, Jakarta**Location**: Jakarta, IndonesiaMajor Responsibility:- Provides administrative support to the Executive Chef and flexibility to assist all F&B departments as needed to ensure a smooth running of the F&B Administration.- Answers telephones and composes all types of business correspondence.- Maintains the Executive Chef's calendar and all appointments.- Takes the minutes of all meetings that the Executive Chef requests and maintains follow up and follow through with the necessary updates.- Maintains the office correspondence in a proper and sequential order at all times.- Prepares presentations and other documentations required for the kitchen office.- Orders and controls office supplies when necessary.- Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.- Responsible for assisting the Executive Chef with the administration and smooth running of the F&B kitchen division- Coordinates with colleagues to ensure and efficient flow of communication to and from the administration office.- Primarily responsible for organizing work and follow up / tracing pending projects- To handle and direct all inquiries to the appropriate person- Ensures proper requisitioning and controlling of office supplies- Responsible for follow up of all Kitchen Staff regarding training, manning guide and others as per the Executive Chef's orders.- Maintain and updates F&B files; Banquet event orders for the day, daily kitchen reports, kitchen duty rosters, Room occupancy, Forecasts or budget, HACCP updates and reports, Others as specified- Types correspondence and ensure accuracy of grammar, composition and format- Handles incoming and outgoing calls according to hotel standards- Ensures proper requisitioning and control of office supplies; follows up on delivery of materials where need- Ensures all arrangements are made prior to meetings (booking of function room, set ups, meeting materials etc.) (F&B Meetings)- Co-ordinates with colleagues and representatives of other departments to ensure an efficient flow of communication- Maintains general cleanliness of the office- Adheres to the set procedures for attendance and timekeeping- Adheres to the specified hygiene and personal grooming standards of the hotel- Perform any other reasonable duties as required by the Executive Chef from time to time.**Advertised**: 22 Apr 2024 SE Asia Standard Time**Applications close**: 31 May 2024 SE Asia Standard Time
