Finance and Operations Manager (Re-advertisement) Date:
Date: 02 May 2021
THE CTI-CFF REGIONAL SECRETARIAT INVITES CITIZENS OF CORAL TRIANGLE MEMBER COUNTRIES (INDONESIA, MALAYSIA, PAPUA NEW GUINEA, PHILIPPINES, SOLOMON ISLANDS AND TIMOR-LESTE) TO APPLY FOR THE FOLLOWING VACANCY: FINANCE AND OPERATIONS MANAGER (Re-advertised) (to be based in Manado, North Sulawesi, Indonesia.)
The Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security (CTI-CFF) is a multilateral partnershipof six countries (Indonesia, Malaysia, Philippines, Papua New Guinea, Solomon Islands, Timor-Leste) working together to sustainextraordinary marine and coastal resources byaddressing crucial issues such as food security, climatechange and marine biodiversity, seeks a self-motivated, smart, detail oriented and highly organized individual as a Finance and Operations Manager to manage our financial and operations at the Regional Secretariat (RS) CTI-CFF in Manado, North Sulawesi, Indonesia.
The candidate is up to the standard competency set by Chartered Global Management Accountant (CGMA) with technical, business, people and leadership skills. The successful candidate provides leadership in streamlining current practices and identifying innovative solutions to the administrative requirements across CTI-CFF areas of work. In close coordination with the Program Services team, the successful candidate will manage all operational processes for CTI-CFF in accordance with CTI-CFF Rules and Regulations and Host Country laws, and other CTI CFF policies. The successful candidate will manage payroll management, finance, audits, contract and compliance, human resources and other related office administration.
Responsibilities 1. Provide required operational support to CTI-CFF staff working in the RS CTI CFF and to enable smooth functioning of the RS CTI-CFF.
2. Review CTI-CFF Employees' payroll and maintain personnel records.
3. Oversee CTI-CFF's financial and budget activities.
4. Lead CTI-CFF annual budgeting process, in cooperation with the CTI-CFF Finance, Corporate Services team and Program Services team.
5. Manage the CTI-CFF bank accounts.
6. Direct and coordinate organization's financial and budget activities to monitor and implement fund operations, maximize outcomes, and increase efficiency.
7. Conduct financial reviews of overall RS spending and revenue to minimize risk of deficient and over-spending versus budget.
8. Prepare financial statements and activity reports.
9. Work closely with individual project managers on an ongoing basis to ensure project grant financials and outcomes/deliverables are on track, and reporting adheres to CTI-CFF procedures and to Development Partners/Donors' procedures.
10. Oversee external auditing activities (for the entity and projects) and related matters.
11. Ensure implementation and update process of the CTI CFF Financial Procedures Manual and CTI CFF Staff/Employee Handbook and Administrative Procedures.
12. Coordinate all the legal aspects of the CTI-CFF with external lawyers on fiscal, statutory and labour aspects, including liabilities.
13. Oversee compliance, controls, financial and legal flows and synergies between the RS CTI-CFF and member countries.
14. Assist with CTI-CFF recruitment activities, wages, mandatory and fringe benefits and HR matters to maintain coherence with other similar intergovernmental entities in the region.
15. Confer with the Outsourced IT support team, and project personnel to identify and resolve problems.
Qualifications 1. Minimum of 5 years of full time relevant professional experience working in financial management and institutional operations, ideally within an international non-profit matrix organization.
2. Masters' degree in business or public administration, accounting, finance, or related field.
3. Experience building and managing operational and accounting capacity preferably on developing new systems and policies to improve efficiency or effectiveness.
4. Evidence of managing budgeting, grants and financial processes.
5. Experience with the management of international fund and aids program.
6. Experience in managing external audits, and evidence of capability to adhere to Rules, Regulations, Laws.
7. Knowledge of written and spoken English is mandatory, and second language of the member countries is an advantage.
8. Strong interpersonal skills and a passion to work with people across levels, functions and programs to build a strong coherent institution.
9. Strong financial skills, with experience in financial planning, budget oversight, grants management, and oversight of sub-grants and contracts.
10. Ability to work effectively in a fast-paced office environment, both independently and as part of a global team across time zones.
11. Excellent inter-personal communication skills, articulate, including the ability to encourage collaboration with other programs, international offices, and partners.
12. Highly motivated, proactive work style and excellent organizational skills.
13. Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet.
14. Capability to learn and use proprietary software applications.
15. Ability to manage multiple priorities and work under pressure with tight deadline.
16. Flexible individual who can work independently, under little direction and supervision, and able to take decisions based on available information.
17. Strong analytical and strategic thinking capabilities.
Remuneration and Benefits Commensurate with qualification and experience.
Salary Grade/Level: Manager Level 17-19
Standard CTI-CFF benefits of: Annual leave at 2.5 days/month, medical and insurance, relocation and repatriation allowances, etc.
Contract duration: 12 months and possibility of extension based on performance appraisal
Submission Procedure The vacancy is open only to nationalities from CT6 member countries (Indonesia, Malaysia, Philippines, Papua New Guinea, Solomon Islands, and Timor-Leste).
Appointments shall be subjected to open competition among nationals of CT6, regardless of race, nationality, gender, mother tongue, religion, beliefs, ethnic or social origin . All candidates/applicants will be subjected to appointment process and selection criteria.
All applications should include the candidate's curriculum vitae with references (minimum three references) and references' contact information (telephone, e-mail). These must be sent to the CTI-CFF Regional Secretariat via email: by 15 May 2021 .
Application must be sent to with the "subject" of the email in the following format " Finance and Operation Manager > - your name >".
Only shortlisted candidates would be contacted.
