**Job Reference Number**:24/ESD/CLERK/**Opening Date**:28/01/2024**Job Title**:ESD Clerk**Closing Date**:01/03/2024The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an "Observer" status. It was proclaimed a community through the "Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together," signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.**Remuneration and Benefits**:**Responsibilities**- _1. _Organise and facilitate the dissemination and archiving of incoming documents and correspondences, including letters, incoming fax papers, among others.- 2. _Help assist incoming mails registration with the support of officers at ESD, when needed.- 3. _Provide administrative support for meetings (photocopy, compile, bind reports of the meeting, etc.)- 4. _Maintain inventory of stationery or office supplies for SG Office.- 5. _Keep record of material for drinks (mineral water, tea, coffee, coffee mix, sugar, glasses, etc) and others.- 6. _Perform work in the kitchen, serve drinks for all ASEAN Staff and/or guest, serve coffee break, lunch (if necessary) for ASEAN Staff meeting.- 7. _Perform other duties as required.**Qualifications**- Complete at least Senior High School or equivalent- Possess an appropriate technical and/or other training relevant to the position, is preferred, with a minimum of 1-year work experience in Administrative Support role.- Experience in cross- cultural environment and international settings, is an advantage.- Demonstrates ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.- Ability to communicate effectively with colleagues at all levels of the organisation.- Ability to operate as an effective team member.- Proven ability to maintain confidentiality of matters related to work place.- Entry level of oral and written communication skills.- Sound command of English, written and spoken.- Possess basic computer literacy in Microsoft Words and Excel- Work within the core values of the ASEAN Secretariat
