Receptionist

Description YOUR FUTURE MATTERS. START BUILDING IT HERE! We know a decision to work for Caterpillar is a commitment of time and talent. In return, we work to provide a rewarding environment and experience for our teammates. Caterpillar wouldn't be the company it is today without the men and women who shape it.

Surface Mining and Technologies (SM&T) has an exciting opportunity available as a (position) based in Batam, Indonesia.

In this position you will performs receptionist and administrative duties in support for Caterpillar offices. Incumbent operates under limited guidance or direction, and is accountable for overall accuracy and completeness of work based on in-depth knowledge of policies and procedures. Must have strong computer, verbal and written communication skills, as well as the ability to work closely and effectively with internal and external parties.

Job Duties/Responsibilities may include, but are not limited to:

- Receive and transfer all incoming calls in a professional way, projecting the right company image. Take messages for employees.

- Receive and send out all mail, courier services (local and international) and record.

- Help to reserve hotel for the visitors and record the reservations.

- Prepare name cards & security card access cards for employees.

- Prepare Invitation Letter & Visa for overseas visitors and local employees.

- Responsible for office maintenance and cleanliness.

- Make travel arrangements. Liaise with travel agent regarding hotel reservations and ticketing.

- Arrange Transportation schedule for the office use.

- Personal Assistant to management team on their appointment arrangement, meeting coordination, expenses report, claims, air ticketing etc.

- Receive visitors and usher them to the meeting room in a professional way.

Qualifications

Required Qualifications:

- College degree with minimum one year administrative experience.

- Strong interpersonal and communication skills and the ability to work effectively.

- Ability to solve problems.

- Proactive and reliable.

- Good time management skills.

- Fluent written and spoken English.

- Good computer skills.

Desired Qualification

- Good collaboration skills.

EEO/AA Employer. All qualified individuals – including minorities, females, veterans and individuals with disabilities – are encouraged to apply.