Project Administrator

**THE COMPANY**

NV5 Mission Critical is a division of NASDAQ-listed engineering consultancy NV5.
Our Mission Critical division is a dynamic and growing unit that specializes in the field of design, due diligence reviews and enhanced testing and commissioning of mechanical and electrical systems and Mission Critical Applications such as data centres and banking.
We have offices in across the region including Hong Kong, Mumbai, Bangalore, Pune, Chennai Shanghai, Beijing, Shenzhen, Singapore, Jakarta, Manila and Kuala Lumpur.
Recently we joined NV5 group.
Our customer base consists of many blue-chip organisations that come from the IT, financial, commercial and industrial sectors that operate globally.
As demand for our services is increasing across the region, we are seeking high quality personnel to meet the existing and future needs of our exceptionally strong client base.
PROJECT ADMINISTRATOR (Ref: JA-PA-001)

**THE POSITION**

We have recently secured several high-profile projects in the APAC Region and are now seeking to grow in Indonesia.
We are seeking to recruit high caliber Project Administrator to be based in Jakarta office.
Our aim is to achieve long term and sustainable growth of our company and the individuals who work here.
We offer a platform for continued personal and professional development with a competitive salary and benefits.
You will be working as part of a dynamic and growing team to help establish our presence in Jakarta region, to support our team and grow the business there.
We wish to recruit a Project Administrator with the following skills.
**QUALIFICATIONS & EXPERIENCE**
- Ideally has a university degree in a relevant field.
- Experience related to construction sector, e.g., project management, project coordinator, construction management, quantity surveying, engineering, architecture, sustainability or similar roles.
- Minimum 2 years' experience as project administrator or document controller or project coordinator on construction projects, e.g., with contractor, consultant, or Project Management company.
- Knowledge of one or more document management / project management software, e.g., Aconex, Procore, Field Lens, PlanGrid, BIM360, CxAlloy
- Any other experience relevant to construction industry is an added advantage, e.g., LEED (Leadership in Energy and Environmental Design), PMP (Project Management Plan), AutoCAD
- Strong verbal and written communication skills
- Other languages of benefit
- Computer literate, as a minimum, Office 365, OneDrive, Teams, Zoom etc.
- Diligent, detail-oriented, and organized.
**ROLE & RESPONSIBILITIES**
- Assist Project Managers and Project Engineers to manage various project-specific administration tasks on multiple projects.
- Manage filing of project incoming and outgoing folders
- Coordinate all information and actions on construction project management tools (e.g., Aconex, Procore).
Input information into tools and download outputs.
- Assist PM to track and prioritize actions and deadlines on projects.
Follow up internally and externally on outstanding / overdue actions.
- Track project progress and coordinate with admin/accounts to raise invoices.
- Track project expenditure vs. PM Booklet
- Track invoicing and inform accounting team of invoicing milestones.
- Assist in managing resource allocation across projects within the team.
- Compile document submissions / tender documents and create transmittal sheets to issue / upload to relevant sites.
- Maintain various trackers e.g., for material submissions, drawings submissions, method statements, project schedules etc.
- Assist and coordinator the Project Manager in the day-to-day activities.
**WHAT WE OFFER**
- Positive working environment, good colleagues, and constant learning opportunities
- Exposure to high profile international clients and projects
- Clear career progression in the booming data center sector
- Competitive salary
- Overtime pay and compensatory leave.
- Annual bonus and opportunity for stock options
- Health insurance

If you have been selected for interview, we will be contacting you in the very near future.
Please quote reference JA-PA-001 in your reply.
Ability to commute/relocate:

- Jakarta: Reliably commute or planning to relocate before starting work (required)