Job Description:
BACKGROUND Globally, Indonesia ranks number four among countries with high number of Tuberculosis (TB) patients and this issue remain a public health problem in Indonesia. Since 2002, Indonesia’s Ministry of Health (MoH) in cooperation with Global Fund signed a working agreement to fight AIDS, Tuberculosis and Malaria (GF-ATM), with the one of the main objective to work on improving coverage and service quality of National Tuberculosis Program (NTP) in Indonesia. Directorate of Directly Transmitted Diseases – Ministry of Health became Principal Recipient (PR) of the funds granted by Global Fund. PR-GF NTP delegates the program implementations to some Sub-Recipient (SR) i.e. 34 provincial health office (PHO) under the coordination with MoH and 26 Non-governmental organizations (NGOs) throughout Indonesia.
To provide full support to the Tuberculosis control program in Indonesia, PR-GF as fund manager needs a strong management system that able to report all program activities using GF fund. The Principal Recipient is required to provide accurate, fast and transparent financial report in timely basis, both to donor and to government of Indonesia. Periodic financial report is an important tool to monitor the program and provide reliable information for decision making. The wide-spread distribution of fund to Sub-Recipients and Implementing Unit (IU) at the province and NGOs becomes a strong reason to upgrade the financial monitoring system, which can acquire and deliver quality financial report. This upgrading should be web-based to enable and hasten the accurate and transparent financial report delivery as well as the program’s finance data can be updated anytime and be presented easily.
Due to the acceleration of program implementation in term of financial reporting and accountability as well as securing the grant making process, PR-TB is urgently need a Finance Coordinator with the requirement as stated below.
DUTIES AND RESPONSIBILITIES: Ensure establishment and improvement of the internal financial controls in order to maintain sound and transparent systems, and ensure that the PR’s internal procedures are fully aligned to Global Fund guidelines and other requirements; Ensure full compliance with the MoF and MoH requirements from financial point of view; Provide professional and technical support and guidance to SRs and IUs to account and report on financial matters, ensuring that the financial systems and procedures are sound and conform to PR/TGF requirements and expectations; Together with finance staff, assist the SRs and IUs to consolidate their budget plans in line with the approved budget; Be responsible for the financial management accounting and reporting of the grant in a multi-currency environment; Provide income and expenditure reports against budget for the PR on a monthly or need basis; produce and provide necessary financial information to the Management for decision making purposes; Produce financial reports for submission to Local Fund Agent (LFA) and the Global Fund as per established formats and schedule; Receive and check all SRs monthly and quarterly financial reports, and based on data provided, work closely with the Finance staff to prepare consolidated financial reports to a high standard for the LFA and the Global Fund; Ensure all programme invoices and other re-imbursements are paid in a timely manner, using prescribed procedure to enhance absorptive capacity; Provide capacity building and technical support to SRs and IUs to enable them to be more effective to plan, manage and account for their expenditure and in order to ensure records of a high standard are established and maintained by each SR and IU. This will include all aspects of accounting, budgeting, financial planning and forecasting as well as ensuring that appropriate financial practices and authority levels are in place; Development of risk-based monitoring plan for SRs and IUs to ensure compliance with agreed accounting, and financial procedures and to verify and authenticate expenditures reported; Responsible for preparing annual consolidated financial statements in accordance with the Global Fund guidelines and other professional and regulatory standards as applicable in Indonesia in a timely manner; Arranging and overseeing internal and external audit of PR and SRs. Supervise programmes budgets follow up, including Country Office management budget using relevant reports to identify relevant / expected implementation discrepancies.
To ensure that there are enough funds available in the country to execute the activities, supervising the relevant reports and transactions (cash reconciliations, funds requests). Overall relation with banks, including opening and closing accounts, negotiation of conditions. Advices the Country Representative on the budget follow up and be responsible of the accurate expenditure of the budget Coordinate with the Global Fund in the development of the risk and assurance plan for the grant and ensure that it is implemented to achieve the overall objectives; Maintain and control, purchase and nominal ledgers and prepare monthly reconciliations to ensure that records and information are accurate. Process journal entries and trial balance information and prepare quarter end financial reports Keep colleagues appraised of developments in own area as appropriate Contribute to staff meetings, and other internal meetings with appropriate content, views and suggestions Fulfil requirements of internal staff management processes including performance reviews, supervisory meetings, etc
Minimum Qualifications:
REQUIRED SKILLS AND EXPERIENCE: Education: Minimum of a degree in Accounting, finance or related field from a recognized institution and holding of professional accounting qualification CA/ACCA/CPA/CIMA
Experience: Having minimum 8 years of professional experience in accounting or finance, 5 years of which should be at a supervisory or managerial level (preferably but not mandatory with an international organisation) Preferably supervisor in finance – general/cost accounting or equivalent Having significant knowledge on government financial reporting procedure especially for grant context. Has experience working with accounting software. Language Requirements: Fluency in written and spoken Bahasa Indonesia & English is required.
Other Requirements: Able to work with a team, adaptable and output-oriented. Good level of proficiency in Microsoft Word and Excel Good administrative and organizational skills and ability to keep documentation tidy and accessible High level of attention to detail and accuracy Ability to plan and organize multiple simultaneous tasks efficiently Good communication and analytical thinking and leadership skills Ease in communicating with colleagues and third parties via email Ability to work independently and ask for clarification where needed Ability to rapidly understand and learning programmatic context within every financial transaction Able to manage people development agenda for his/her subordinates and acts as mentor. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
