Executive Personal Assistant

1 week ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from RukitaTalent Acquisition & People Operations at RukitaAbout RukitaRukita is a property technology (proptech) company that provides long-stay rental housing solutions with end-to-end and hassle-free services in Indonesia.
The company builds a holistic ecosystem of housing solutions for both tenants & landlords.
It provides quality, accessible housing for the young generation while assisting landlords in transforming their assets into high-yield rental properties.Job SummaryWe are seeking a highly skilled and experienced Executive Personal Assistant to provide confidential and administrative support to Rukita Founder.
As the gatekeeper to the C-Level, you will be responsible for managing the time schedule, travel arrangements, and correspondence, as well as performing other administrative tasks to ensure the smooth operation of the office.
Successful candidate need to be highly organized, proactive, and able to work independently, and required to have excellent communication and interpersonal skills.Key Responsibilities1.
Schedule Management: Manage the CEO & COO's schedule, including scheduling meetings, appointments, and events.2.
Travel Arrangements: Make travel arrangements, including booking flights, hotels, and rental cars if needed.3.
Correspondence: Handle correspondence, including emails, letters, and phone calls.4.
Document Preparation: Prepare documents, reports, and administration related for the CEO & COO.5.
Confidentiality: Maintain confidentiality and discretion in all aspects of the role.6.
Liaison: Act as a liaison between the CEO & COO and other departments, Heads & Director of the Department, stakeholders, and external partners.Requirements1.
Experience: Minimum 5+ years of experience as an executive assistant or in a similar role, has past experience in working directly with C-Level or Senior Executive will be preferrable.
A Background in a fast-paced startup environment will be considered an advantage.2.
Organizational Skills: Excellent organizational and time management skills.3.
Communication Skills: Strong communication and interpersonal skills.4.
Discretion and Confidentiality: Ability to maintain confidentiality and discretion at highest level.5.
Technical Skills: Proficiency in Microsoft Office and other productivity software.6.
Additional languages: Strong command of English language, with excellent writing and communication skill.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeReferrals increase your chances of interviewing at Rukita by 2xSign in to set job alerts for "Personal Assistant" roles.Personal Assistant to Chief Executive OfficerSouth Jakarta, Jakarta, Indonesia 1 month agoPersonal Assistant to President DirectorPersonal Branding Assistant - Social MediaSouth Jakarta, Jakarta, Indonesia 3 weeks agoSAMPOERNA ACADEMY - GRADE 3 ASSOCIATE TEACHER - ELEMENTARY - AY 25/26Jakarta, Jakarta, Indonesia IDR5,000,000.00-IDR7,000,000.00 1 month agoSAMPOERNA ACADEMY - GRADE 3 ASSOCIATE TEACHER - ELEMENTARY - AY 25/26We're unlocking community knowledge in a new way.
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