Executive Assistant

Duties And Responsibilities

Provides technical and administrative support to the CEO and flexibility to assist all tasks.
Maintains the CEO's calendar and all appointments in the most effective way.
Attends, partakes and takes down minutes of all meetings that the CEO requests and maintains follow up and follow through with the necessary updates.
Convey CEO messages and do follow ups.
Prepares presentations and other documentation required for the CEO.
Coordinates with all colleagues to ensure an efficient flow of communication to and from all departments.
Draft and issue memorandums after approval by the CEO.
Perform any other reasonable duties as required by the department from time to time.
Ensure consistent compliance with the Standard Operating Procedures (SOP) for administration.
Maintain an effective and updated set-up of the CEO's filing system such as MOM files.
Ensure high standards of tidiness within the working area.
Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity, and availability of the information assets.
**Qualifications**:
Bachelor Degree in Architecture or Civil

Ability to multitask and prioritise tasks

Good written and spoken in English and Indonesian, conversational Mandarin is preferred, and other language skills is a plus point.
Strong business communication skill both in writing and verbal communication

Excellent time management skills

A person with high attention on detail, good arranger, analitical, systemized, procedural, organized and have a good taste in visual design

Well-developed organisational skills

Able to work independently with minimum supervision

At least 3-5 year(s) of working experience in the related field is required for this position.
Age between 30-35 years old.
Professional discretion