We are looking for an experienced Executive Assistant to join our team! In this role, you will manage overall operations and is responsible for the effective and successful management, productivity, quality control and safety of each team. This position also serves as a company representative on regulatory issues enhances the operational procedure, systems and principles in the areas of information flow and management.
Responsibilities:
Provide translation and interpretation/special support
Support the Managing Director in meetings, workshops, conferences; take minutes of the meetings; and assist in interpretation when necessary.
Conduct extensive research on matters of critical importance to the Managing Director.
Manage office correspondence:
• Receive general calls and correspondence, responding/forwarding as appropriate;
• Place and receive calls for the Managing Director
• Arrange calendars/meetings
• Coordinate requests for meetings with the Managing Director
• Arrange hospitality and documents for meetings as requested
• Make reservations for accommodation and prepare itineraries for travel
Ensure effective management of records in the office:
• Keep all contact directories updated
• Keep all documentation duly filed
Responding to HR-related queries within the company.
Communicating with potential job candidates.
Contacting candidate references and verifying education listings.
Avoids legal challenges by complying with legal requirements
Issuing new employees with enrollment documents.
Conducting employee orientations.
Assisting with the distribution of training material
Maintain manager and employee confidence by keeping Human Resources information confidential
Develop procedures for maintaining filing system for all incoming and outgoing corporate documents.
Other assignments requested by the Managing Directors or Management
Qualifications:
Bachelor’s degree in Public Relations, Secretary, Business, or related field.
Minimum 6 years working experience in administrative support for high levels management.
Proficiency in Microsoft Office, Video Technology (Zoom/Skype/Google Meet)
Fluency in spoken and written English; another language would be a plus.
Excellent IT skills and knowledge of basic MS office and applications.
Excellent communication and interpersonal skills.
Friendly and professional demeanor.
Strong communication skills.
Good organizational skills; remains calm, in control even under pressure.
Empathy and an approachable demeanor; positive, constructive attitude.
Attentiveness and honesty.
