Corporate Secretary

Job Requirements
Degree holder preferably in Corporate Administration, Corporate Governance, Law, Accounting or Company Secretaries studies
Minimum 6 years of relevant working experience in the corporate secretarial field in Indonesia and or overseas
Possess / pursuing ICSA or relevant qualification is an advantage
Good interpersonal and communication skills
Able to work independently, multi-task and is meticulous
Good organization and administrative skills.
Excellent attention to detail.
Possess CS/LLB or ICSA qualification
Sound understanding of the Indonesian Companies Act, Immigration Act, Income Tax Act, and related regulatory policies
Strong customer service skills especially working with international clients
Strong team leader and team player that demonstrates maturity, perseverance and commercial sense
Strong interpersonal skills and excellent communication skills in English
Should be looking for a long-term career prospect

Roles & Responsibilities
Job Description
Handle a portfolio of corporate secretariat matters for both Indonesia and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings
Handling full spectrum of corporate secretarial duties
Able to handle company incorporations, registration of foreign branches, striking off companies.
Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
Ensure compliance with statutory and regulatory requirements including meeting deadlines
Organize and co-ordinate board meetings and preparation of board papers
Lead our firm’s corporate secretarial practice
Update and maintain registers and corporate secretarial records
Conduct Client due diligence (CDD) procedures and record documentation
Perform e-filing and e-stamping transactions
Monitor clients’ deadlines and compliance with the statutory requirements
Other corporate or ad-hoc duties as required
Liaise with external parties such as other corporate secretarial service providers, notary offices, etc
Maximize revenue of the department through high quality client relationship management
Liaise with and advise clients on company formation, company statutory administration, work passes, business licenses, and related matters
Liaise with statutory bodies, banks, and other third-party business partners, as required
Streamline all workflow processes within your department to ensure prompt and professional service