Assistant Secretary to Director / Director's Admin Assistant Position : Assistant Secretary to Director / Director's Admin AssistantLocation : South Jakarta, JakartaEmployment Type : Contract / Temporary Job Description Act as the main point of contact between the Director and internal or external parties Manage the Director's calendar, schedule meetings, and organize appointments Handle calls, emails, and requests in a timely and appropriate manner Liaise with internal departments and assist in cross-functional coordination Arrange travel, accommodations, and logistics for business and personal trips Take dictation, prepare meeting minutes, and follow up on action items Maintain and organize an efficient filing and document management system Support the Director with personal matters, including sourcing or purchasing items Uphold confidentiality and observe professional business etiquette at all times Key Responsibilities Diary Management : Keep the Director's schedule up to date and well-planned Travel Management : Handle full travel arrangements with attention to detail Family Office Support : Assist with personal or family-related administrative tasks Ad Hoc Support : Respond flexibly to urgent or unplanned tasks as needed Requirements Male or female Bachelor's Degree in Secretarial, Administration, or related field Fluent in English (spoken, written, and listening) 1–2 years of experience in a similar role is preferred Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Good interpersonal and communication skills Fast, proactive, and resourceful with strong organizational skills Able to handle sensitive information with discretion Familiar with office equipment (printers, scanners, copiers, etc.) Skilled in handling correspondence and preparing documents or reports Strong time management and multitasking ability Which of the following types of qualifications do you have?
What's your expected monthly basic salary?
Which of the following Microsoft Office products are you experienced with?
How many years' experience do you have as a Secretary to the Director?
Do you have secretarial experience?
Which of the following languages are you fluent in?
How much notice are you required to give your current employer?
Are you available to travel for this role when required?
Retail & Consumer Products 101-1,000 employees JADE is a multi-brand boutique carrying selective designers labels from Europe and America with an aim to provide Indonesia's fashion enthusiasts with the latest and trendiest styles in the industry.
JADE is a multi-brand boutique carrying selective designers labels from Europe and America with an aim to provide Indonesia's fashion enthusiasts with the latest and trendiest styles in the industry.
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